General Information
LOCATION
Woodworking Machinery & Supply Expo is located in Halls 1-3A of the International Centre, easily accessible from all major highways and offering thousands of free parking spaces.
International Centre
6900 Airport Road
Mississauga, Ontario
www.internationalcentre.com
EXHIBITS SCHEDULE
| Exhibitor Move In | |
|---|---|
| Monday, September 21 | 8:00 am – 5:00 pm targeted machinery only |
| Tuesday, September 22 | 8:00 am – 5:00 pm |
| Wednesday, September 23 | 8:00 am – 5:00 pm |
| Note: All exhibitors will be given a specific move-in time closer to the show. Exhibitors who do not abide by their scheduled move-in time will be served on a first-come, first-served basis. Please be advised that all booths located in front of loading doors will be the last to move-in and the first to move-out. | |
| Exhibit Hall Open | |
| Thursday, September 24 | 10:00 am – 6:00 pm |
| Friday, September 25 | 10:00 am – 6:00 pm |
| Saturday, September 26 | 10:00 am – 4:00 pm |
| Exhibitor Move Out | |
| Saturday, September 26 | 4:00 pm – 11:00 pm |
| Sunday, September 27 | 8:00 am – 5:00 pm |
| Monday, September 28 | 8:00 am – Noon |
HOUSING
Click here to go to the WMS 2009 Housing page.
ADMISSION TO THE EXHIBIT FLOOR
Show Management reserves the right to refuse admission to the show building any visitor, exhibitor, or contractor who, in the opinion of Show Management, is unfit, intoxicated, or in any way creating a disruption of the show. Absolutely no persons under the age of 18 will be permitted into the show. (No infants.) This rule will be strictly enforced. All persons on the exhibit floor must have proper registration credentials.
AISLES
All aisle space belongs to the Exposition. No exhibit or advertisement will be allowed to extend beyond the space assigned to the exhibitor. Any demonstration or activity which results in the obstruction of aisles or prevents ready access to neighboring exhibitors’ booths shall be suspended for any period specified by Show Management.
BALLOONS
The display and distribution of balloons will not be allowed at any time within the exhibit hall. Balloons create many housekeeping problems and are particularly detrimental to the fire detection systems installed in the exhibit hall. Their use is strictly prohibited.
BOOTH EQUIPMENT & SERVICES
The following booth equipment, services and facilities are included free of charge:
- Draped back wall and side rails for booth
- Company listing in the show guide
- Complimentary invitation cards (while supplies last)
- Complimentary exhibitor badges (50 per exhibiting company)
- Removal, storage and return of crates
- 24-hour hall security service
- Aisle cleaning
Reminder: All material handling payments are the responsibility of the exhibitor.
CANCELLATIONS
Deposits are non-refundable and non-transferable. In the event of cancellation or downsize, the exhibitor must notify Show Management in writing. The exhibitor is responsible for the amount due at the time of cancellation per the payment policy noted on the signed contract.
CATERING
The International Centre has exclusive food, beverage and liquor distribution rights within the International Centre. All food and beverage used to generate traffic to a specific booth must be purchased through the International Centre. Note: Alcoholic beverages in the exhibition area are prohibited. Click here for the exhibitor booth menu. If you have any questions, please call 905/677-6131.
CRATE STORAGE
Exhibitors will not be permitted to store packing crates and containers in their booths during the period of the show. Properly marked packing materials will be sorted and returned to the booth by service contractors. It is the exhibitor’s responsibility to mark and identify his crates.
DAMAGE TO PROPERTY
Exhibitors are responsible for damage to uncrated or improperly packed shipments, concealed damage, loss or theft of material after delivery to booth or before material is picked up for return movement. It is expressly understood that the exhibitor will make no claim of any kind against Show Management for any loss, damage or destruction of goods, nor for any damage of any nature to his business by reason of the failure to provide space for any exhibit or the removal of the exhibit.
DUST COLLECTION DUCT WORK
Please note that any exhibitors who are planning in installing dust collection duct work from the ceiling of the International Centre must hire Showtech Manlift Services for the installation and removal of the duct work. This regulation is in place to protect the safety of the exhibitors and for the protection of the building.
Also note that any duct work installed by exhibitors must also be removed by the exhibitors, again utilizing Showtech Manlift Services. It is the responsibility of the exhibitor to pay for the installation and removal of all duct work. Any duct work left after the show will be removed by Showtech at the exhibitor's expense.
EARLY DISMANTLING
No exhibitor will be allowed to dismantle any portion of their exhibit prior to the end of exhibit hours on the final day of exhibits. This is a discourtesy to those attending the Show and to your neighboring exhibitors.
HEALTH AND SAFETY
Exhibitors are reminded that all trade show facilities in the Province of Ontario fall under the Occupational Health and Safety Act (OHSA). By participating in Woodworking Machinery & Supply Expo 2009, all exhibitors agree to conduct all business at the show in accordance with the requirements of the OHSA as outlined by the Ministry of Labour. Please refer to the Exhibit Rules & Regulations section of this online exhibitor manual for more details.
INSURANCE
Neither Show Management nor the building owners will accept responsibility for injury to persons, loss of or damage to products, exhibits, equipment, or decorations, by fire, accident, theft or any other cause while in the building or on the grounds. Exhibitors must provide adequate insurance for their own personnel, exhibits, and materials again all such hazards and must name VANCE COMMUNICATIONS CANADA ULC and Hall-Erickson, Inc. as additional insured.
For your convenience, please refer to the Nacora Insurance Brokers Ltd. Forms enclosed under the Rules and Regulations section of this online exhibitor manual or contact Robert Mills with Nacora Insurance Brokers Ltd. At 905/307-0307 ext. 222, fax: 905/307-1234.
We recommend that exhibitors review their company insurance coverage prior to the show. Most insurance companies will provide additional riders if extra coverage is desired. Please refer to the Insurance section of this online exhibitor manual for more details.
MEDIA REPRESENTATIVES ZERO-TOLERANCE POLICY FOR ON-SITE SOLICITING
Tradeshow and Trade Press representatives are reminded that the following activities are prohibited during the 2009 Woodworking Machinery & Supply Expo:
- Discussing opportunities or distributing literature with the sole purpose of soliciting advertising or trade show/conference participation.
- Setting up appointments between exhibitors and publication representatives for further on- or off-site business dealings.
Anyone found conducting such practices without prior, written consent from show management may have their credentials revoked and be removed from the premises for the duration of the show.
Please contact Woodworking Machinery & Supply Expo Management at, 866/967-2016 if you have any questions.
NO SMOKING POLICY
Smoking is not permitted in the Exhibit Halls or other conference sessions.
PARKING
Parking is always FREE at the International Centre. They have over 5,000 on-site parking spaces. Click here for more parking information and a link to a parking map.
PROGRAM LISTING INFORMATION
To maximize your investment in Web Marketing providing worldwide exposure and promotional opportunities for your product, please take the time to submit your 200-character company description and select the product/service categories that best fit your company by clicking the following link: http://woodworkingexpo.ca/manual/info_regs/show_guide.html. Every effort will be made to print listings accurately and completely. Show Management assumes no responsibility for any errors and omissions in the 2009 Exhibits Directory.
PROGRAM DISTRIBUTION
Rules have been developed for the distribution of Official Programs to exhibitors. One Program will be distributed to each 10x10 space. If you need additional programs, please check at the Exhibitor’s Registration Desk on the last day of the Show. If there are remaining programs, you are more than welcome to them.
RETAIL SALE OF GOODS & SERVICES
Retail sales may be permitted in the hall, but it is the sole responsibility of the exhibitor to comply with Federal, Province and Local Laws, Regulations and Ordinances concerning such sales, including tax and license fees. Exhibitor agrees to hold Show Management, and the International Centre harmless with respect to such compliance.